RedBeam Certifies Toshiba TEC’s New B-FV4 Printer

RedBeam, Inc. is pleased to announce the certification of Toshiba TEC’s new B-FV4 series desktop label printers for use with RedBeam software.

The B-FV4 series, the successor to Toshiba’s B-EV4, is faster and more powerful, with 13 percent faster first label print, and 8 percent faster batch printing. Designed with the user in mind, the B-FV4 series delivers features that make it easy to set up, monitor, and use, such as easily replaceable print heads, easy top-load media for single-step loading, and a printer management tool that enables you to manage all of your printers over the network.

The versatile B-FV4 series printer goes where you need it. Compact and lightweight, it is ideal for space-constrained environments such as retail counters and ticket windows. The B-FV4 series offers multiple connectivity options, including USB and Ethernet (which are standard features), as well as optional Bluetooth, making it easy to set up and integrate.

“Printer certification is significant for RedBeam customers because it means they can rest assured that the certified printer is compatible with RedBeam software. If the customer has any issues setting up the printer, our support team can certainly get the printer working correctly. Without being certified, we can’t guarantee that a printer will work with the software,” says RedBeam Support Manager, Jason Mullins.

The recommended configuration is:

B-FV4D-GS (203 dpi)

BFV4DGS12QMR (Standard USB+LAN)

BFV4DGS12QMRBT(USB+LAN, BLUETOOTH)

BFV4DGS12QMRWL (USB+LAN, WIRELESS)


B-FV4D-TS (300 dpi)

BFV4DTS12QMR (300 DPI, Standard USB+LAN)

BFV4DTS12QMRBT (300 DPI, USB+LAN, BLUETOOTH)

BFV4DTS12QMRWL (300 DPI, USB+LAN, WIRELESS)

In addition to the B-F4V series, the following Toshiba printer series are also RedBeam-certified: B-EV4D, B-EV4T, B-FV4D, and B-FV4T. Learn more about our support printers. 

For more information call 877-373-0390. 

 


How to Be a Fixed Asset Tracking Hero – Part 3

In Parts One and Two, we talked about what asset tracking is, how it works, how it can help your organization, why you need it, and the ways an asset tracking solution can save you time and make you a superhero to your company.

Superheroes like Batman and Superman share a critical character trait: they are fantastic decision makers. Their heroism lies in their ability to make confident decisions under the pressure of complicated circumstances and conflicting information. They quickly consider all of the facts and base their decisions on what’s right and what will help others. In this way, you can definitely be a superhero.

Once you have finished reading this third installment of our three-part series, you’ll know everything you need to weigh the facts, consider the needs of your company, and choose the asset tracking solution that will most benefit your organization.

How Asset Tracking Impacts Your Bottom Line

Big Picture Perspective

Asset tracking systems are designed to save time and money at many different levels throughout an organization. By increasing asset accountability and enabling more efficient asset management, asset tracking systems provide data that helps multiple shareholders do their jobs better.

Managers in Accounting and Finance are primarily concerned with maintaining regulatory compliance related to taxes and insurance. They need to know how many assets the company holds and the total value of those assets after depreciation.

Operations Managers are looking at similar information, but for different reasons. They turn to asset tracking solutions for insight to direct their decision-making processes around asset management. Good asset tracking software can be set up to indicate when it’s time to refresh or update technology, when items are due for preventative maintenance and/or repair, if critical equipment needs to be replaced, and whether or not their asset purchases are yielding optimal returns.

Asset tracking benefits everyone across an enterprise, even if they aren’t aware of it. From the time saved on searching for tools and equipment, to the money each department saves on replacing lost items, an efficient asset tracking system frees up resources throughout an organization.

Simplified Reporting

The entire point of an asset tracking system is to make gathering and reporting on asset information more manageable. The data collected is sent to a database that can be accessed by anyone with appropriate credentials, and can be used to generate meaningful reports. You can set parameters that limit access by employee, department, or function, so that employees only see information that is relevant and necessary for them to do their jobs.

If you’re tracking assets with a spreadsheet, then generating reports can be a time-consuming process of organizing and filtering data. You might even be using manual calculations to determine the depreciation of your assets. Asset tracking software can do all of this for you. Choose how you want the information to be filtered, select your preferred method of calculating depreciation, and the software can generate the reports from there.

Greater ROI

Asset tracking systems are inherently designed to maximize your return on investment. By staying in the know about your asset whereabouts, statistics, and history, you can take action to minimize unnecessary expenses. Here are just a few examples:

  • When you have the ability to track down an item’s last known location or know who checked out a particular tool, you don’t have to purchase replacements just because something’s been borrowed by another department or was not immediately returned to its proper storage place after last use.  
  • By providing managers with data about asset use patterns and a place to log repair histories, asset tracking systems can make it easier to keep up with preventative maintenance and help maximize the life of your assets.
  • They help exorcise “ghost assets” from your books: An unfortunate reality  for many companies involves assets that have been lost, stolen, or are unusable, but which company records still reflect as active assets. These ghost assets can account for as much as 10 to 30 percent of a company’s assets. This means your organization could be paying taxes on as many as 30 percent more assets than it actually owns! By eliminating ghost assets, you can save your company from paying taxes on and insuring assets that you no longer have.

Regulatory Compliance

Most organizations are required to annually audit their fixed assets. While government agencies and public companies face regulatory requirements, even private and nonprofit organizations benefit from an annual audit.

Government Agencies and Contractors

Statement No. 34 of the Government Accounting Standards Board (GASB 34) requires all government agencies to maintain accurate records of the value of their fixed assets. These include long-term assets that are generally more valuable and can be preserved longer than capital assets. These include things like land, buildings, equipment, and machinery that is attached to a building.

Public Companies

The Sarbanes-Oxley Act of 2002, which was designed to prevent fraudulent corporate financial reporting, requires public corporations to maintain accurate financial records and reports of their fixed assets. Under this act, CEOs and CFOs are held personally responsible for the accuracy of their financial records, with strict penalties for noncompliance.

Private Businesses and Non-profit Organizations

While private companies and nonprofits are not subject to the legal standards set forth in Sarbanes-Oxley and GASB 34, there are many reasons why they should consider adopting similar standards as best practices. Nonprofit organizations may soon face Financial Accounting Standards Board (FASB) regulatory requirements and need to be prepared to present accurate financial records that include details on the acquisition, depreciation, and disposal of fixed assets. Likewise, private companies that may wish to one day go public or be acquired by public companies will be required to submit accurate, up-to-date financial records for assessment.

While the word “audit” can bring to mind an overwhelming process of accountability and verification, it doesn’t have to be that way. An efficient asset tracking system can make the auditing process so simple and fast that you’ll stop dreading it. But you don’t have to wait for an audit – staying prepared year-round can minimize tax and insurance liabilities. Asset tracking can be used to keep track of asset life cycles so that you are always prepared to account for your fixed assets at any time.

Moving Forward

This guide was designed to get you started on the basics of asset tracking, including what asset tracking is, how an asset tracking system works, and why most organizations need one. Now that you’ve read all three parts, you are familiar with everything you need to get started.

Please don’t hesitate to reach out to us with any questions you still have. If you’d like to see our asset tracking solution in action, you can download a fully functional trial version of asset tracking. You can also download a PDF of our entire guide.

Now, go forth and be an asset tracking hero!

 


How to Be a Fixed Asset Tracking Hero – Part 2

In Part One, we discussed the basics of asset tracking—what it is, why you need it, what it can do, and how to choose the asset tracking system that’s right for you. Quick review, in case you missed it: asset tracking basically makes you a workplace Superman.

But much of what makes Superman great are his unattainable, superhuman physical abilities. Superman was born into greatness. While we can’t alter your genetics (we’re good, but not that good), we can still help you achieve superhero status. Batman made his own superhero powers by leveraging innovative technology! We can definitely help you with that. With the right equipment, there’s no reason why you can’t be the Batman of your business.    

Here in Part Two, we will get into the nitty-gritty of how an asset tracking system can save your company a lot of time. With speed and precision that would give even the Batmobile a good race, an asset tracking solution will definitely make you the superhero of your organization.

The cape is optional.

4 Ways Asset Tracking Will Save You Time

Lightning-Fast Physical Inventories

So much time is spent searching for assets that it should be criminal. Of course, it isn’t – but not keeping accurate records of your assets could certainly put your organization at risk for non-compliance. For many companies, taking a baseline physical inventory of assets is a daunting task – so daunting that many simply put it off. But ignoring the need won’t make it go away, and it certainly won’t protect your organization from serious consequences.  

This is where asset tracking really shines – with automated data capture, the average time it takes to identify and account for each asset is cut from 30 seconds to just three seconds. This means employees can work 70 percent faster than they are capable of without this automated processing. Once you know how many assets you have, where they are located, and the condition they’re in, you’ll only need to periodically verify the accuracy of your records. Time freed from dull manual labor processes gives employees more opportunity to engage in other higher-order business-generating activities.

Ongoing Asset Management

Asset management isn’t a single task; it’s a process. Asset tracking systems are designed to make asset management, well, manageable. Every day, your asset population is changing – assets are being moved, added, and changed (MAC). For your information to remain accurate, you need to update your records to reflect MACs, and quickly make this information available to everyone who needs it.

Moves, adds, and changes don’t have to be archaic pencil-and-paper, form-driven processes. In fact, tracking asset movements has to be a convenient and uncomplicated process, or it is likely that workers will forget or overlook this step. With an automated asset tracking system, you can track asset movements more quickly and efficiently than with manual methods. Because automated asset tracking requires so much less effort, you may find that you’re actually auditing your assets on a more frequent basis, and are able to use the gathered intelligence to better decide how your assets should be used.

Fewer Lost, Missing, or Stolen Assets

Asset tracking software makes it easy to stay accountable for your assets by making your asset information visible – the opposite of “out of sight, out of mind.” With an efficient asset tracking system in place, you can keep a constant eye on your assets and will be able to see very quickly when something is out of place or being misused. Imagine: no more replacing tools on-the-fly because you can’t find them when they’re needed – only to end up with costly and unnecessary duplicates. Having a definite asset tracking process in your operations, where assets are assigned and tracked to specific individuals, also encourages greater employee responsibility.

Survey data shows that workers who spend just 10 minutes a day searching for needed tools and inventory lose about a full 40-hour work week every year. Multiply one worker’s weekly salary by the number of workers in an organization, and you can quickly see how much money a company loses annually just trying to find stuff!

Information When and How You Need It

Asset management serves the ultimate purpose of ensuring audit compliance and maintaining accurate asset records for tax and insurance purposes. Managers and auditors directly benefit from an asset tracking system’s reporting capabilities which can quickly and easily supply the asset information they need for analysis and verification. Asset tracking software should eliminate the burden of generating reports. With RedBeam, for example, you can create reports that show almost anything you could need to know about your assets, including:

  • How many you have
  • Where they are
  • Who has them
  • What condition they’re in
  • Their value at a specific time, or within a specified date range
  • A history of when and where they’ve been moved

In addition, you can filter the information to prioritize it in the way that best suits your needs. You can generate reports based on location, employee, department, or nearly any other way that’s meaningful to your operations.

Moving Forward

Whichever superhero you identify with, the bottom line is that an asset tracking solution will make the process of accounting for and managing your assets faster, more powerful, and more accurate than ever before.

Next, in Part Three, we will discuss how asset tracking impacts your bottom line. We will also include a link to download a PDF of our entire guide, so you can have all three parts for reference.

Read enough already and convinced that our asset tracking solution is right for you? Request a free trial.   


How to Be a Fixed Asset Tracking Hero – Part 1

Faster than a speeding bullet!

                        More powerful than a locomotive!

                                                     Able to leap tall buildings in a single bound!

 

Have you ever dreamed of possessing the superhuman powers that characterize your favorite super-heroes, abilities like extraordinary speed or unstoppable strength? Most of us have, at one time or another – though, admittedly, probably not as a serious career-boosting strategy.
continue reading →


How to Choose the Right Mobile Device For Your Asset Tracking Project

Choosing the right mobile device is critical to ensuring the success of your fixed asset tracking project. With so many options on the market, the choice can seem overwhelming. So, how do you choose the right mobile device to use with asset tracking software?

Here’s some advice on how to choose the best device for your organization’s needs.

When it comes to choosing a mobile device, you should look closely at:

  1. Features
  2. Performance 
  3. Return on Investment (ROI)

Enterprise mobile devices are designed to perform beautifully with scan-intensive applications, and offer impressive features that make mobile computing and scanning more convenient and versatile than ever before. Just don’t lose sight of what you really need. continue reading →


4 Asset Tracking Software Trends You Should Know About

The beautiful thing about technology is that it’s constantly moving forward. Once a new innovation is introduced, the race is on for developers and engineers to make it more efficient. For technology companies like RedBeam, the trick is being able to innovate and improve technology offerings for our clients without compromising the quality, efficiency, and consistency of our products and services. We keep our finger on the pulse of advancements in asset tracking so that we can bring the best solutions to you. Here are four asset tracking software trends that we believe will definitely be sticking around for a while.

1. Sensor Technology

The term “sensor technology” is relatively broad and can refer to many things, including heat and moisture sensors. In the context of asset tracking, however, sensor technology indicates using asset tags that are “sensed” or read automatically, as opposed to barcode labels that have to be scanned manually. Asset tracking sensor technologies include RFID and beacons. continue reading →


How to Track Fixed Assets Like Donald Trump

You’re fired!

That’s a phrase you never want to hear. Not from billionaire developer, prime-time TV star, and Presidential hopeful Donald Trump. Not from your boss. And certainly not for failing to account properly for your company’s fixed assets.

So how would Donald Trump go about tracking your organization’s fixed assets? Most likely, he’d apply the same principles he applies to his own business.
continue reading →


9 Things All Asset Tracking Systems Should Do

If you’ve spent any time looking at asset tracking systems, you know that there are a lot of options. It can be easy to get overwhelmed. Don’t let the bells and whistles distract you! There are specific features you should be looking for. Every asset tracking system, whether barcode- or RFID-based or both, should do these nine things: continue reading →


Asset Tracking Software: Read These 3 Tips Before You Buy

I’ve seen hundreds of organizations put fixed asset tracking software in place over the years – some succeed, some achieve moderate results, and some fail. In my experience, success or failure has less to do with whether or not a solution does what it’s designed to do and quite a bit more to do with whether or not the solution actually does what the customer needs it to do. Because of this, it’s crucial to select the right solution for your organization. Below are some pre-purchase tips to help ensure your asset tracking success, before you ever scan an asset. continue reading →


The Property Manager’s Guide to Evaluating Asset Tracking System ROI

Asset tracking ROI is important. You may have a gut feeling that an asset tracking system could make your job easier and improve your organization’s bottom line. But with limited resources and so many options available, it’s critical to make smart purchase decisions. If you don’t properly evaluate ROI, you could end up with a “bright and shiny” solution that doesn’t deliver.
continue reading →